March 25, 2022
Are you aware that the average employee devotes about two hours every day reading and replying to emails?
Dealing with an inundation of emails daily can put you behind on vital projects making you have to work longer hours just to catch up.
How many messages do you have or receive in your mailbox? 10? 100? 10? 280 unread emails? Sometimes it becomes almost impossible to effectively manage your email inbox. Whether you’re looking for an important email that got lost in the crowd, you’ve missed a deadline or important information because you missed an email, or you have decided to reply later, but forgot about it.
For someone who manages a business, there are likely more emails that fill up your inbox daily.
The foremost thing you do when you wake in the morning is turn around and check your phone. You then devote a few hours searching for the essential communications and start your workday.
You spend most of the afternoon constantly checking your inbox to make sure you don’t miss any messages from clients or colleagues and take your attention away from projects that require your full concentration.
It may perhaps be time to seek additional help. By appointing email support virtual assistant, you can save about 12 hours a week by allowing them to handle your entire email inbox so you can concentrate on developing your business and only be notified when it’s really important.
As a business owner, CEO, or manager, you most likely feel:
Tensed
Email these days can feel like a nonstop to-do list of tasks and communications. You may feel stressed to get back to correspondents as soon as possible to avoid missing out on probable prospects. Even though it is used as a tool for communication, email’s evolution has become a cause of stress rather than an effective tool.
Overwhelmed
Is your inbox always full?
Running your own business often means trying to empty an inbox filled with messages, some important and others possibly spam. Of course, seeing mountains of e-mails will provoke such a reaction.
Disseminated
Feeling like you don’t have enough time during the day to access all your email is normal when you run a medium-sized business. When an email is a priority in your organization, it can distract you from other important business tasks or make your schedule seem hectic and mismanaged.
A virtual assistant for email management works as an administrative assistant. An email has made it faster and much easier for businesses to connect with employees and external customers. With the ease of use comes the daunting task of sorting through the hundreds of emails you receive. weekly. It can be difficult to make sure you read and respond to all of them when you have to split your time between communicating and running your business.
A virtual assistant for email management can filter all your emails and know which ones to prioritize. A VA may be able to help you sort your email into folders and track communications. They can quickly respond to important contacts and respond to requests by preparing answers to frequently asked questions. With the templates available, daily communication with suppliers, customers, and employees is faster and more efficient.
An email support virtual assistant is committed to reorganizing your email management requirements. Instead of sorting through your inbox and answering every important email yourself, an email support virtual assistant steps in to get the job done for you.
With their support, you can easily keep in touch with customers and clients, stay up to date on important updates or developments, and much more without even reaching into your inbox.
In simple words, this means that you have more time to concentrate on the things that matter utmost to you!
It is common fact that one of the most dreaded things when you go to the office after weekends or holidays is a large number of emails in your inbox. It takes a lot of your valuable time to sift through them, figure out which are spam, which are genuine, which should be prioritized, and which can wait for later.
But imagine going back to a clean, clear inbox, where the only emails you need to check and respond to are the ones that matter.
How would you feel?
This is where email support virtual assistants do their magic:
You must convey the day-to-day tasks you require them to carry out.
Here are a few Email Management Tasks that you can ask your email support VA to do:
Your virtual assistant can clean up your email inbox by sorting your emails into folders based on project names or different departments for instance finance, marketing, new leads, requests, collaborators, and adding relevant tags like urgent, permit required, etc.
Any spam email subscription that you are no longer interested in, your virtual assistant can remove and unsubscribe from. It’s also important to have your virtual assistant check your spam regularly to make sure no important emails were accidentally leaked.
An Email Support Virtual Assistant can include email filters, mark important emails, flag all junk emails.
Just like a personal assistant, your virtual assistant can reply to appropriate emails on time. Whether you want them to inform you of important emails, send replies as themselves, or reply on your behalf is entirely up to you. Just give them clear guidelines on what you would like them to do.
All your client meetings can be handled by your Email Virtual Assistant. They can set up and send calendar invitations to book your meetings and send follow-up emails after the meeting ends.
Call your VA when you’re out to check for new emails and dictate replies. So you can keep your business running while you’re on the go.
Email management is important, but the amount of time and stress you spend on it is not.
When you’re all set to give your email to a proficient assistant, schedule your discovery call with us!
